Position Summary 

Building on its global reputation as a singular venue for discovery, the Institute for Advanced Study in Princeton, NJ, seeks an experienced Program Liaison to help shape and produce initiatives that foster the vibrant exchange of ideas and advance the Institute’s mission. The Program Liaison reports to the Associate Director/Assistant Secretary and is responsible for supporting the Director’s Office in advancing the work of the Faculty and Board of Trustees. 

Essential Job Duties 

Program production (30%)

• Work with Faculty, current and past Members, and community partners to produce programs that convene academic and non-academic experts from around the world to engage in dialogue and advance ideas
• Lead the coordination and promotion of programs that engage experts from diverse communities by working closely with colleagues across all four Schools and in the Communications, Development, and Events departments, including but not limited to the Artist-in-Residence program, academic conferences, public events, and other existing and emerging Institute initiatives 

Relationship management (20%)

• Cultivate and maintain relationships with internal and external constituents (Faculty, current and past Members, Trustees, community partners, overseas institutions, donors, and foundations, among others) that help sustain the Institute’s reputation as a home to the free and vibrant exchange of ideas
• Serve as a public face of the Institute, coordinating visits and designing itineraries for leading thinkers from academia, the arts, government, and industry 

External affairs (15%)

• Serve as a key liaison between the Associate Director/Assistant Secretary and the offices of Communications, Development & Events to enhance these functions and coordinate efforts to engage the IAS community and grow resources

Board support (15%) 

• Develop strategic planning sessions, annual work plans and facilitate logistics for on and off campus Board convenings
• Manage administrative needs of the Board of Trustees

Manage daily operations  (10%)

• Strategically manage the Associate Director/Assistant Secretary’s calendar
• Conceive and create presentations and briefings
• Provide support to the Associate Director/Assistant Secretary to execute strategic initiatives

All other duties as assigned by the Associate Director/Assistant Secretary (10%)

Minimum Qualifications 

• Bachelor’s degree or equivalent experience
• Five years of related experience
• Excellent written and oral communication skills, and analytical and organizational skills
• Ability to work well with people from a multitude of backgrounds, diplomacy, calm demeanor, and excellent judgment
• Ability to manage multiple projects with strong detail orientation
• Ability to exercise sound judgment and with discretion
• Ability to work under pressure and meet short deadlines
• Able to operate independently, set goals, and be disciplined in achieving them with minimal supervision
• Ability to maintain a high degree of confidentiality in all matters related to the Director’s Office, the Board of Trustees, and all matters requiring sensitivity and discretion
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint

Preferred Qualifications

•  Bachelor’s degree

Supervisory Responsibilities 

None 

Working Conditions 

• Must be able to remain in a stationary position for prolonged periods of time.
• Some evening and weekend work is required. 

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time. 

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. 

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.