Associate Director, Prospect Management and Research
Founded in 1930, the Institute for Advanced Study (IAS) is one of the world’s leading centers for basic research, serving as a model for protecting and promoting independent inquiry and underscoring the importance of academic freedom worldwide.
Reporting to the Director of Advancement Services, the Associate Director of Prospect Management and Research provides critical support to the Institute’s fundraising efforts. The Associate Director will serve as an integral resource for identifying, cultivating, soliciting, and stewarding donors and prospective donors by providing standardized assessments of philanthropic capacity and interests; preparing complex briefings and donor profiles for meetings and events; tracking donors and prospects through a well-defined solicitation cycle; and identifying new sources of funding in alignment with IAS priorities.
Position Duties and Responsibilities
Prospect research and analysis (40%)
- Compile and analyze data from a broad range of sources in order to apply a standardized assessment of the philanthropic capacity and interests of key donors and prospects.
- Both proactively and in response to requests from the Chief Development Officer and other development colleagues, prepare confidential and thoroughly researched profiles, reports, and briefings tailored creatively and thoughtfully to the needs of a variety of audiences, including prospect managers, the Institute Director, and Board of Trustees.
- Collaborate with Development colleagues in the compilation of donor lists for appeals, stewardship material, and other regular and ad-hoc reports and communications, including stewardship reports, invitation lists for events, and the annual report.
- Assist appropriate members across the IAS community in proper due diligence on current and potential donors, ensuring that all gifts accepted by IAS reflect favorably on the Institute.
- Ensure key prospect data is collected and accurately entered into the database.
Identification of new prospects and funding opportunities (30%)
- Proactively identify new funding opportunities for annual giving, planned giving, and major gifts, in alignment with the evolving priorities of IAS.
- Identify and track key relationships between the existing IAS community and prospective new sources of support.
Portfolio management (20%)
- Collaborate with prospect managers to optimize prospect pipelines by providing appropriate analysis and actionable support to inform prospect strategies, including participating in regular prospect strategy meeting with key stakeholders.
- Track the development of the donor relationship through a standardized solicitation cycle, ensuring that prospect information recorded in the database is consistent and in alignment with Development policies.
- Work with the Director of Advancement Services to refine and communicate systems, policies, and procedures for efficiently tracking donors and prospects.
Subject matter expertise and professional development (5%)
- Via courses, webinars, and professional conferences, serve as resident prospect research expert and administrator for all research tools and subscriptions, staying abreast of emerging features and tools to optimize data gathering and workflow.
- Regularly conduct primary and secondary research on best practices and trends in fundraising research, data management, and reporting, including IRS charitable giving guidelines, ethical intelligence-gathering techniques, and the protection of donor privacy.
All other duties and responsibilities as assigned by the Director of Advancement Services (5%)
- Superior quantitative analysis and strategic thinking skills.
- Customer service orientation with the ability to forge productive relationships throughout the department and across the Institute, fostering teamwork and collaboration to achieve collective goals.
- Exceptional organizational, written, oral, and presentation skills. Adept at presenting data clearly and concisely using a variety of platforms to meet the needs of a wide range of audiences.
- Experience prioritizing multiple projects simultaneously and meeting tight deadlines with flexibility, attention to detail, and grace under pressure.
- Knowledge of best practices in fundraising and prospect research, with the ability to recommend new systems in response to a rapidly changing field.
- Ability to maintain strict confidentiality and handle sensitive information and material in a discrete manner.
- Exceptional proficiency with standard office technology, including database management software and Microsoft Office.
Education, Experience and Knowledge
- Bachelor’s Degree or equivalent required.
- A minimum of 5 years of relevant experience required.
- Prior experience in prospect research and associated tools and platforms strongly preferred.
- Experience in Raiser’s Edge preferred.
- Must be able to remain in a stationary position for prolonged periods of time.
The Institute for Advanced Study retains the right to change or assign other duties to this position.
To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants. We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization. As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion.
We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.