Academic Assistant School of Mathematics

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JOB TITLE:                 Academic Assistant

DEPARTMENT:          School of Mathematics

REPORT TO:               School Administrative Officer

Position Duties and Responsibilities:

Provide academic support to faculty members.

  • Create and edit technical manuscripts, books, letters of recommendation, and CVs in TeX, LaTeX, or AMSTeX.
  • Proofread manuscripts to meet publishers’ specifications and deadlines.
  • Create and edit academic presentations in PowerPoint and TeX.
  • Compile and submit grant proposals and yearly reports to meet grant requirements and deadlines. 

Provide administrative support to faculty members.

  • Serve as the point of contact for journals, referees, authors, and editors.
  • Organize and catalog faculty pre-prints and reprints.
  • Book faculty travel and create travel itineraries.
  • Schedule faculty meetings and maintain calendars.
  • Maintain faculty webpages using Drupal.
  • Read, sort, respond, and/or forward faculty mail, emails, and faxes. 

Complete special projects for the School Administrative Officer.

  • Participate in working groups for new initiatives.
  • Write reports as requested.
  • Assist with planning workshops and conferences.
  • Other duties as assigned. 

Skills and Abilities:

  • Strong interpersonal skills and ability to work productively as a team member.
  • Excellent organization and time-management skills.
  • Ability to multi-task and adhere to internal and external deadlines. 
  • Strong written and verbal communication skills.
  • Self-motivation and timely follow-up skills.
  • Ability to use Microsoft Word, Excel, Publisher, and PowerPoint, and other software for desktop publishing and data management.
  • Ability to handle sensitive information with confidentiality and discretion.
  • Ability to use or learn to use TeX, LaTeX, and AMSTeX.
  • Ability to use or learn to use Drupal. 

Education, Experience and Knowledge 

  • Bachelor’s degree or equivalent required.
  • 3-5 years relevant experience preferred.
  • Microsoft Office and software skills (Word, PowerPoint) required. Knowledge of technical programs such  as TeX, LaTeX, or AMSTeX strongly preferred
  • Strong written and verbal communication skills required.
  • Excellent interpersonal skills, as well as the ability to work cooperatively in a team environment and share expertise with others required. 
  • Ability to read and write in French preferred 

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.  As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion.  

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.

Location: Princeton, NJ
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