Chief of Staff
The Chief of Staff reports to the Chief Development Officer (CDO) and is responsible for providing senior-level support to the CDO in advancing key projects and initiatives to further the Institute’s mission. Working in this capacity, the Chief of Staff is responsible for facilitating and coordinating administrative and operational functions on behalf of the CDO, with emphasis on four primary areas: oversight of calendars and project management for the department, especially facilitating the Office of Development and Communications interaction with the Director’s Office; oversight for correspondence, proposals, and writing projects generated by the CDO’s and Director’s office, working with Development and communications in these areas; providing comprehensive planning support in developing and sustaining high level relationships with donors, trustees and others; and managing and implementing special departmental projects at the request of the CDO. This role provides a unique opportunity to partner with the CDO and Office of Development and Communications colleagues to impact critical IAS constituencies. The incumbent must demonstrate outstanding professionalism and discretion, strong self-motivation, strategic thinking, organization and attention to detail, and good judgment and creativity. Maintaining work schedules and deadlines will be an important focus; writing ability is paramount. All other duties and responsibilities, as assigned by the CDO.
Position Duties and Responsibilities:
Manage calendar, deliverables and projects, and provide oversight and guidance to efforts between the CDO’s Office and the Director’s Office
- Working with CDO and development/communications colleagues, develop clear understanding of overarching goals for CDO and Director’s development related travel and events
- Identify, organize and implement the necessary steps, procedures and activities required for smooth and efficient coordination of work between the department and the Director’s Office
- Work closely with the Executive Assistant to the Director’s to strategically establish calendars, priorities, goals and needed materials; manage the Director’s development calendar.
- Working with colleagues in development/communications create and provide schedules, briefings and other documents. Manage deadlines.
- Work with colleagues in development, events, and communications as they provide materials to facilitate travel, briefing, and strategy
Develop letters, proposals, and complete writing projects on behalf of the CDO
- Responsible for writing proposals, case statements, correspondence, and other critical pieces.
- Draft Development related letters, emails, and other communications for the Director and CDO.
- Direct Office of Development colleagues on certain projects on behalf of the CDO.
Provide assistance to the Chief Development Officer in relationships with external constituents
- Provide strategic assistance and planning to the CDO in support of her efforts to develop and sustain high level relationships with philanthropists
- Using judgment and discretion, communicate with relevant internal and external constituents on behalf of the CDO.
- Provide support to the CDO in planning and preparation for meetings, with an emphasis on the biannual Board meetings
- Coordinate CDO’s prospect work as needed.
Manage and implement special projects for the CDO
- Manage and complete development-related projects for the CDO, as assigned
- Coordinate team briefings, internal reviews, and all other meetings pertaining to the completion of projects, while creating and maintaining a detailed timeline for these actions.
Skills and Abilities
- Writing ability
- Project management skills
- Intellectual curiosity and affinity for the IAS mission.
- Self-motivation and keen follow-up skills.
- Team orientation.
- Excellent organizational, written, and verbal, presentation and interpersonal skills, and the ability to manage deadlines and multiple projects simultaneously required.
- Good judgment and creativity
- Ability to understand and apply computer and other information technologies to efficiently accomplish one’s own work using email, the Internet, database management software, desktop publishing and Microsoft Office programs.
Education, Experience and Knowledge
- Bachelor's degree required, along with a minimum of seven years of related experience. Preference will be given to those with prior development experience.
- Strong interpersonal skills and ability to work productively as a team member.
- Must be a strategic thinker with excellent organization, written and verbal communication skills.
- Ability to multi-task and adhere to internal and external deadlines.
- Ability to professionally interact with all levels of faculty, staff, donors and prospective donors.
- Ability to handle sensitive information with strict confidentiality required.
The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants. We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization. As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion.