Catering/Events Assistant

Position Summary                                          

Provide general catering assistance for dining services, including catering support at various events. 

Position Duties and Responsibilities

•  Prepare, assemble orders and paperwork for catering functions
• Assemble paperwork for billing
• Check, prepare and set up for daily catering orders.
• Assist in preparation of food for catering
• Set-up room or office for catering function
• Deliver catering order and style food display
• Take down and clean room or office
• Return food and equipment to the kitchen.
• Replace or replenish supplies
• Prepare and style flower bouquet and decorations
• Wrap dinner guests favors
• Prepare gift baskets and welcome coffee sets
• Use correct cleaning chemicals for designated items, according to OSHA regulations and New Jersey board of health requirements.
• Maintain cleanliness and organization of work areas throughout the shift.
• Bartend, wait on tables, Function as host when needed
• Process rental orders (orders and returns)
• Work as a floor manager assistant / Maître D’ / Sommelier on dinner and large functions
• Train wait-staff, bartenders and all FOH staff
• Coordinate floor setup for events with host and maintenance staff
• Set up restaurant with linen, glassware, tableware
• Attend wine tastings and continuously train
• Wine inventory and wine room organization / re-supply
• Assist serving line at lunch
• Rotate supplies, use FIFO (First In First Out) system
• Report any damages, maintenance problems or safety hazards to the DS manager and / or Sous - chef or engineering.
• Adhere to all health department, sanitation and safety regulations as required by the DS department.
• Wash and sanitize hands before leaving the bathroom, after handling the garbage and / or any unsanitary ware or equipment. 

All other duties as assigned by the Chef(10%) 

Skills and Abilities 

• Ability to perform duties with attention to details, speed, accuracy, follow through and cooperativeness.
• Ability to follow directions.
• Ability to adapt to meet priority changes of workflow or requirements.
• Ability to supervise and direct employees
• Ability to interact in a professional manner with host, guest and staff
• Ability to learn and adapt to new environments.
• Ability to exert physical effort in transporting equipment and wares up to 40 lb. in weight.
• Ability to withstand high temperatures, moisture and noise levels in work areas.
• Ability to endure abundant physical movements of up to four hours in length.                       

Supervisory Responsibilities

• None 

Education, Experience and Knowledge 

• Bartender experience preferred
• ServSafe Certification strongly preferred
• Fluency in English required
• Excellent knowledge of table service, wine and dining room floor management
• Outgoing personality
• Must be organized
• Must have excellent working knowledge of Microsoft office, Micros POS, Caterease and/or Open Table
• Serve Safe certified
• First aid & AED certified
• High school graduate or equivalent vocational training preferred.
• Previous experience in a quality hotel or restaurant preferred
• Familiarity with proper sanitation regulations preferred.

Please note that proof of COVID-19 vaccination is required to work at the Institute.

Individuals are eligible to request an accommodation based on a medical exemption or profession of sincerely-held religious beliefs.  

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion.  We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.