Archivist

Princeton, NJ

JOB TITLE:                Archivist    

 DEPARTMENT:        Historical Studies - Social Sciences Library 

 REPORTS TO:           Librarian

Position Summary                                         

Reporting to the Librarian and the Library Committee, and working collaboratively with the Archival Specialist who reports to the Archivist, the Archivist will oversee the collection management and public access to the Archives of the Institute. The Archivist is additionally responsible for maintaining access guidelines and policies ensuring that archival processing and access meets nationally accepted standards. 

 Position Duties and Responsibilities

Oversight of the collection management and public access to the Archives of the Institute

  • Refine policies, procedures and tracking systems for preserving and providing access to collections.
  • Identify and acquire collections for the Archives from internal and external sources; providing support for Institute offices and departments to facilitate transfer of records with long-term value.
  • Coordinate reference service as a team to internal and external users of the Archives.
  • Lead long-range planning efforts for collections and facilities. 
  • Representing the Archives and archival interests in campus-wide projects, such as Community of Scholars and the digital repository project Albert.
  • Track and document art and artifacts in the Institute's possession. Coordinate outreach efforts, including exhibits.
  • Guide and develop the ongoing oral history project.
  • Process materials and develop/refine finding aids, identify short term and long term goals for the Archival Specialist.
  • All other duties as assigned by the Librarian.

Supervisory Responsibilities

  • Archival Specialist

Skills and Abilities

Excellent organizational, written, verbal, presentation and interpersonal skills.  Ability to manage multiple tasks and projects with flexibility and with an eye to detail. Must be able to prioritize, work under pressure, and meet short deadlines.  

Ability to develop and maintain content of subject-based web pages.

Strong knowledge of and ability to use computer technology to efficiently accomplish work.

Education, Experience and Knowledge

  • Bachelor’s and Master’s Degree required, along with at least three years of professional experience in archival work, supervisory experience preferred.
  • Familiarity with EAD mark-up of finding aids as well as demonstrated expertise with digital preservation and access techniques required. 
  • Familiarity with the Archivists’ Toolkit and ArchivesSpace as well as knowledge of standards for digital imaging and maintaining digital assets and Meta data also preferred.

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.   

 Applications for the Archivist position will be accepted through December 15, 2020.