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JOB TITLE:               Archivist                                                         

DEPARTMENT:        School of Historical Studies/Social Sciences Library   

REPORTS TO:           Librarian                     

Position Summary                                 

Under the general direction of the Librarian and working collaboratively with the Archival Specialist, the Archivist will oversee the collection management and public access to the Archives of the Institute, developing and refining access guidelines and ensuring that archival processing meets nationally accepted standards.  All other duties, as assigned by the Librarian. 

Position Duties and Responsibilities 

Oversight of the collection management and public access to the Archives of the Institute 

  • Develop policies, procedures and tracking systems for preserving and providing access to collections.
  • Identify and acquire collections for the Archives from internal and external sources; providing support for Institute offices and departments to facilitate transfer of records with long-term value.
  • Provide reference service to internal and external users of the Archives.
  • Lead long-range planning efforts for collections and facilities. 
  • Representing the Archives and archival interests in campus-wide projects, such as Community of Scholars.
  • Track and document art and artifacts in the Institute's possession; and Coordinate outreach efforts, including exhibits and the Oral History Project. 

All other duties as assigned by the Librarian  

Skills and Abilities

  • Excellent organizational, written, verbal, presentation and interpersonal skills.   Ability to manage multiple tasks and projects with flexibility and detail orientation and must be able to prioritize, work under pressure, and meet short deadlines.  
  • Ability to develop and maintain content of subject-based web pages.
  • Strong knowledge of and ability to use computer technology to efficiently accomplish work. 

Education, Experience and Knowledge 

  • Bachelor’s and Master’s Degree required, along with at least two years of professional experience in archival work.
  • Strong attention to detail and excellent written and verbal communication skills required.
  • Familiarity with EAD mark-up of finding aids as well as demonstrated expertise with digital preservation and access techniques required. 
  • Some familiarity with the Archivists’ Toolkit as well as knowledge of standards for digital imaging and maintaining digital assets and Meta data also preferred. 

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion.   

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program. 

Location: Princeton, NJ
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